Job Description

An ideal Administrative Assistant/Bookkeeper is a highly organized, detail-oriented professional who efficiently manages both administrative tasks and financial recordkeeping. They serve as the backbone of office operations, ensuring smooth daily workflow while maintaining accurate and up-to-date financial records.

Responsibilities

• Organize and maintain filing systems (physical and digital), manage office supplies, and ensure smooth office operations.
• Answer phones, respond to emails, handle correspondence, and greet visitors or clients.
• Assist with administrative tasks for staff or executives, including project coordination or data entry.
• Process invoices, issue payments, create and send invoices, and track incoming payments.
• Assist with payroll processing, time tracking, and employee reimbursements.

Qualifications

• Strong attention to detail and organizational skills
• Excellent communication and interpersonal abilities
• Proficient in office software (e.g., MS Office, QuickBooks, or other accounting tools)
• Ability to multitask and prioritize responsibilities
• Trustworthy with confidential information

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