Job Description

GIE Media

Conference and Event Coordinator (Entry Level)

GIE Media, Inc., a b-to-b media company serving a wide range of industries, is seeking a Conference and Event Coordinator. This is a full-time position that reports to the Director, Conferences and Events.

The position requires a high-energy individual capable of working independently on a variety of tasks simultaneously. We are looking for someone with outstanding organizational skills and whose attention to detail is top-notch ensuring a highly efficient workplace. The ideal candidate would be able to handle logistics from inception to completion.

Qualifications required for the position include:

Ability to perform work with a high degree of accuracy and organization.

Excellent organizational and follow-up skills.

Ability to work well under deadlines and handle logistics seamlessly.

Strong verbal and written communications skills.

Ability to work and communicate effectively both internally and externally.

The ability to take responsibility for a project.

The ability to work collaboratively within a team environment.

Willingness to work with outside vendors.

Proficiency in Microsoft Office and Adobe Creative Cloud programs.

Working knowledge of or a willingness to learn online registration systems and other event planning platforms (Cvent/ExpoCad/Survey Monkey).

Previous event experience a plus.

A four-year bachelor’s degree is preferred.

A willingness and flexibility for travel (approximately 4 – 5 times a year).

Job Responsibilities

The Conference and Event Coordinator will:

Serve as liaison with speakers and programming committees for the events, working with speakers to coordinate presentation, travel and logistical needs.

Provide administrative support for events managed by the conference and events division. This will include managing speaker, sponsor, exhibitor and attendee information requests and inquiries and correspondence both pre- and post-conference.

Assist with pulling various event reports both for internal and external purposes.

Assist in developing and creating overall attendee experience. This will include assisting with populating event apps (when applicable), assisting with implementation and build out of online registration and assisting in handling attendee inquiries and requests.

Work with various internal departments, such as (but not limited to) marketing, sales, editorial, and accounting, to ensure overall event logistics and goals are being coordinated and carried out to achieve team objectives.

Complete departmental projects assigned and collaborate extensively with team members and support the team as needed to complete tasks on time and budget.

Benefits of working at GIE Media, Inc.:

Empowered, team-oriented workplace with flexible schedule.

Vacation, personal days, sick days and company holidays.

Medical, dental and vision insurance, as well as additional benefits.

This is a hybrid position that will require work within an office environment, travel to and assist in various capacities with the management and execution of multiple in-person events throughout the United States and the flexibility to work remotely as the event schedule allows. This position is in-office to start (once trained and onboarded this position will transition to a hybrid role).

GIE Media’s Conference and Events Division manages and implements a wide range of face-to-face events designed to bring industry advertisers and professionals together in the markets we serve. We are looking to fill this position ASAP. Please submit a resume and salary expectations to [email protected]

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