Job Description

The Document Specialist will be assigned to, and be directed by, the client for this position in Rapid City, South Dakota. The Document Specialist must have an understanding of right-of-way projects, timelines, and project requirements.

• Report to the Client Manager who is responsible for the project/assignment.
• Manage records in management and tracking systems
• Review and understand right-of-way documents and maintain easement records and documents in various database systems.
• Prepare various letters for mailout, including Introductory Letters, Survey Notification, Survey Permission, Environmental Survey Notification, and others.
• Ensure all ROW files are organized and updated.
• Verify payment calculations.
• Produce various reports for the Client as requested.
• Apply knowledge of legal descriptions and title documents to assess ownership of land and assure that all affected landowners are properly identified.
• Process all ROW documents, including title reports, ROW agreements, leases and damage releases.
• Update and maintain all ROW related forms, claims, documents, correspondence, files, records, databases, project tasks, status reports and other reports as requested by the company.

Job Requirements:

• Possess strong communication skills, attention to detail, and strong analytical skills.
• Database experience, with ability to learn client database. Pandell Land Works experience preferred.
• High School Diploma or GED required.
• Minimum of 3 years of experience with ROW documents preferred.
• Ability to communicate effectively both verbally and in writing.
• Ability to maintain orderly documentation and ROW acquisition records.
• Proficient in Windows based software and Microsoft Office applications (Word, Excel, Outlook, PowerPoint, Access) to complete document preparation, project reporting, presentations and general information retrieval.

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