Job Description

Essential Duties & Responsibilities

• Provide professional support and operate as a trusted advisor across a multitude of topics specific to the Research and Development environment.
• Exercise sound judgment in diverse situations, with strong written and verbal communication, administrative, and organizational skills, with the ability to prioritize competing requests and timelines.
• Manage scheduling of calendars, able to deal with multiple changes and meeting conflicts.
• Arrange travel logistics (transportation, flights, accommodations) and be on-call to troubleshoot disruptions.
• Administer travel and expense reporting for the R&D leadership team.
• Establish and manage relationships with internal and external constituents to effectively juggle requests and mitigate frustration.
• Partner with cross-functional peers to manage special projects and prepare for executive and Board meetings.
• Maintain detail-oriented focus while multi-tasking and prioritizing projects with minimal guidance.
• Demonstrate the highest possible degree of professionalism, confidentiality, and sound judgment.
• Coordinate, organize, and prepare executive, Board, and other presentations and documents.
• Coordinate on-site/off-site meetings, special events, and conferences including facilities and caterers, invitations, speakers, budgets, etc.
• Protect confidential company information and always exhibit integrity.
• Partner with the R&D and CMO Chiefs of Staff to onboard new employees.
• Compose and prepare confidential correspondence, reports, and other complex documents.

Skill & Education Requirements

• Bachelor’s degree and 10+ years of executive assistant experience, including 5+ years supporting C-suite bio-pharma executives.
• Experience and comfort working in a fast-paced, dynamic organization.
• Positive and collaborative attitude even when under pressure.
• Demonstrate sound judgment and escalate relevant information to appropriate leadership in a timely manner.
• Superior communication skills (both verbal and written).

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