Job Description

Executive Assistant – Corporate Role 

Our busy, high-end medical spa is seeking a dedicated and detail-oriented Executive Assistant to support one of our Owners, who also serves as a Provider and Clinical Executive. This is a key role that requires exceptional organizational skills, a proactive mindset, and the ability to thrive in a fast-paced, dynamic environment. 

Our WHY 

Dream Spa Medical aims to impact people in a positive way, whether it be improving their self-confidence, or allowing them the liberty to achieve goals that they possibly felt were unachievable. 

We want to leave an impact on people that is meaningful. Whether that be providing them with superior outcomes or simply making their day better than it was before they walked in. It is important to us that the people that choose to come into our space and entrust us with their time, feel the full extent of how much we truly care about them. 

Our executive team thrives on building people up and helping them achieve their full potential. The beauty of this is that we are a company that at its core believes that people have the ability to be the best version of themselves. We empower our staff to do this and therefore it naturally transfers in their work with our patients. 

Summary Key Responsibilities: 

• Calendar & Scheduling Management  

• Maintain and optimize the Owner’s calendar ensuring the Executive has efficiently been scheduled for interviews, tasks, and meetings. 
• Schedule internal and external meetings, provider check-ins, and strategic planning sessions. 
• Anticipate scheduling conflicts and propose solutions proactively. 

• Administrative & Operational Support  

• Prepare agendas, notes, and follow-up tasks for meetings. 
• Monitor the clinic’s internal support ticket system to ensure timely responses and resolutions. 
• Monitor the clinical team’s checklists to ensure they are complete and bring discrepancies to the Executive.

• Leadership Support  

• Assist in coordinating meetings, training, and communications for other providers and clinical leadership. 
• Serve as a liaison between the executive and clinic operations, ensuring messages and decisions are relayed effectively. 

• Reporting & Analytics  

• Review key performance and operational reports. 
• Identify trends, flag inconsistencies, and provide concise summaries or insights for executive review. 

Requirements:  

• Proven experience as an Executive Assistant roles or similar experience.
• A self-starter and problem solver 
• High level of discretion and professionalism. 
• Strong organizational and multitasking abilities. 
• Excellent written and verbal communication skills. 
• Tech-savvy: comfortable using tools like Microsoft 365, AI tools, scheduling software, LMS software. 
• Ability to anticipate needs before they arise. 

Benefits:  

• Opportunity for Growth 
• Concise Career Paths 
• Paid Continuing Education 
• Generous Bonus Structure 
• Health Insurance 
• 401k 
• Paid Time Off 

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