Job Description

A well-known law firm is seeking an experienced Executive Legal Secretary to join their Public Policy Practice Group in the Washington, DC office. The ideal candidate will have a minimum of 5 years of administrative support experience in a law firm or professional service firm and will be able to work closely with a diverse group of professionals in a fast-paced environment. Please note that the DC office is currently scheduled to be in the office a minimum of 4 days a week. The weekly work schedule will be mutually agreed upon to allow for best commute, preferences, etc. Firm offers comprehensive benefits, including health, dental, life, 401(k) and other benefits.

Status: Direct Hire

Salary: $75K-108K DOE

Duties and Responsibilities:

• Compose general correspondence, reports, memoranda, spreadsheets, expense reports, and complex documents that may require advanced word processing skills. This includes, but is not limited to, the following:
• Complete Lobby registrations
• Complete Lobby reports
• New client engagement letters
• Demonstrated ability to manage dynamic calendars, schedule meetings, business trips, prioritize conflicting appointments, sensitive client matters, and prepare mailings.
• Proven experience in coordinating and managing complex scheduling.
• Exceptional proofreading skills - both for substance and formatting.
• Assist with invoicing matters, especially monthly billing, mid-month accruals and estimates.
• Experience with International travel and working with time zones. Arrange all travel reservations and prepare all travel expense reports.
• Transcribe legal documents, correspondence and reports from rough draft, dictation, or transcription.
• Open new files, request conflict of interest checks with appropriate department and maintain all client and general files.
• Keep files and filing up to date for each client/matter.
• Conduct periodic review for possible storage of older files; prepare files to be closed.
• Prepare PowerPoints and presentation materials.

Job Requirements:

• Minimum of 5 years of administrative support experience in a law firm or professional services environment supporting multiple professionals.
• Excellent project management skills, organizational skills, and ability to manage competing priorities.
• Ability to prioritize workload; must be able to work effectively in pressure situations under deadlines.
• Must possess a high level of professionalism and interpersonal skills to be able to work well with partners and employees and maintain information in the strictest of confidence. Required to use tact and diplomacy when dealing with others.
• Must have ability to compose documents in the appropriate business style using correct grammar and spelling; ability to communicate clearly using proper grammar and diction over the telephone; ability to proofread typed material for grammatical, typographical, or spelling errors.
• Intensive document organization and preparation skills required.
• Proficiency in Microsoft Office (Word, PowerPoint, Outlook, Excel), Adobe Acrobat, and Kofax Power PDF Advanced.
• High School diploma or equivalent work experience required.
• Minimum typing speed of 70 wpm.

How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.

About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

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