Job Description

Facility Administrator

We are looking for a Facility Administrator to fulfill administrative functions for a state-of-the-art data mining facility. In this role, you will also provide site safety support and inventory management. This is an on-site role.

Reports To: Facility Superintendent

Supervisory Responsibilities: None

Responsibilities:

Administrator

• Assist accounting department with accounts payable bill coding and vendor relations
• Schedule trash pick up
• Check mail at post office
• Order supplies for break room, office, and site material and tools
• Monthly credit card reconciliation
• Maintain electrical glove service every six months
• Track on site hours for contractors and submit to Safety Coordinator
• Arrange services for rental vehicles, and on-site equipment
• Submit weekly report to rental companies
• Communicate with gate security upcoming shipment and visitor schedules
• Ensure office cleanliness is maintained
• Schedule pest control service for the site

Site Safety

• Perform and document orientation for site visitors
• Maintain training log for site staff
• Perform and document monthly fire extinguisher inspection
• Document daily and weekly site meetings (morning meetings, toolbox talks, safety stand downs)
• Assist with creating new forms in Company Safety Documentation Platform
• Communicate with Company Safety Director regarding safety issues on site

Shipping, Receiving, and Inventory

• Receive and log all material deliveries into inventory
• Update inventory sheets for incoming and outgoing miners
• Maintain inventory of power cords, cat cables and safety supplies
• Work with miner maintenance on outgoing shipments
• Verify quantity and condition of incoming shipments
• Organize and maintain storage and inventory locations
• Scan incoming and outgoing miners for inventory
• Stack and wrap miners on pallets for storage
• Prepare shipping documents/labels
• Complete process for outgoing shipments (copy of driver’s DL, BOL, pics of shipment, truck plate)
• Provide regular inventory updates to Company Logistics Team and assist Asset Manager in conducting and maintaining accurate inventory counts
• Perform monthly or quarterly inventory audits with the assistance of the Company Logistics Team
• Issue site-level requisitions for material as needed

Qualifications

• High school diploma is required.
• Bachelor's degree (BA/BS) is preferred.
• Minimum of 1 year of experience in commercial real estate, property management, construction administration, or office management.
• Proficient knowledge of Microsoft Office Suite and willingness to learn new programs and technology.
• Valid driver’s license
• Authorized to work in the US without the need for a visa sponsorship now or in the future

Physical Work Requirements and Work Conditions:

The Facility Administrator may be assigned to an office trailer environment and outdoor environment for field inspections. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 30 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff. In the field, employees may be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, and other hazards.

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