Job Description

This position assists the Human Resources department with the maintenance of personnel files, orientations, hourly recruiting, ADP, Succes Factors HR module, and employee benefits. This job description does not state or imply that the duties listed are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job-related duties as requested by management. The duties of this position are those described below.

Receptionist Duties :

• Answer and transfer incoming calls
• Professional front office appearance (requirement)
• Greet all visitors in a professional manner
• Handle inbound and outbound customers
• Sort mail
• Light office duties: filling, copying, faxing, inter-company mail

Payroll Duties & Responsibilities :

• Process payroll on Monday
• Run Payroll Audit Report
• Process hours for temporary employees
• Prepares and distributes weekly reports regarding temp hours
• Correct daily miss punches
• Assist Supervisors and Managers with ADP questions
• Distributes checks
• Maintain payroll files
• Maintain ADP clocks to ensure they are synchronized
• Enroll new employees’ fingerprint to ADP clocks
• Responsible for Month end (Required to work one Saturday out of the month)

HR Duties & Responsibilities :

• Receive and process job applications
• Update Application Flow Log
• Update Attendance Logs weekly
• Schedule interviews
• Sends new hires to drug testing
• Schedule new employee orientations
• Prepare orientation booklets
• Prepares and maintains new employees’ files
• Post open positions (internal & external)
• Post/create memos & other flyers
• Process employee of the month cards, post name and picture of finals on frame
• Take pictures of new hires
• Issues Mission ID badges for new employees
• Takes orders for uniforms
• Maintains I9s updated
• Translate documents when needed
• Assist with company activities/meetings/audits
• Support HR/Employees with open enrollment
• Complete all hiring paperwork and create new employee files
• Process trainer reward bonus/ESN: $1/hr
• Process paid time off approvals
• Process child support
• Generate budget reports
• Generate staffing reports (vacancy SF)
• Request and print off manual checks
• Process retro pay / deduct
• Process new hires W4 and update
• New Hires date entry SF / Arbitration Agreement
• Verification of Employment
• Travel expenses
• Assist in Town Hall meetings
• Maintain employee personnel files
• Process all action on all hourly employees (Vacations, LOA’s, Change of address, Direct Deposit, ect)
• Monitor and maintain employee attendance records
• Interact with department managers, supervisors, and employees on a daily basis in a professional manner
• Perform other duties as assigned

In the absence of HR Representative, the HR Assistant/Payroll Clerk will be responsible for those duties with assistance from HR Manager.

EDUCATION & EXPERIENCE

High School Diploma, GED or equivalent required, College Degree preferred. 2 years of HR experience in a similar position.

Knowledge, Skills, Abilities

• Bilingual English & Spanish required
• Familiar with Labor and Employment Laws
• Advanced knowledge of all Microsoft Office applications including excel
• Excellent communication and interpersonal skills
• Demonstrated a high level of confidentiality and ethics
• Succes Factors HR module knowledge preferred
• Experience performing interoffice administration coordination, routine transactions, and internals tracking of document

Gruma Corporation and its affiliates, including but not limited to Azteca Milling, L.P., are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, ancestry, sex, gender, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, gender expression, marital status, or any other legally recognized protected basis under federal, state, or local law. The information collected by this application is solely for the purposes of determining suitability for employment, verifying your identity, and maintaining employment statistics on applicants. Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act as well as state and local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity with-out imposing undue hardship on Gruma. Please inform the company's personnel representative if you need assistance completing any forms or to otherwise participate in the application process.

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