Job Description

Word Processor

Location: Newport Beach, CA (Onsite – 5 Days/Week)

Hours: 10:00 AM – 6:30 PM

Salary Range: $70,000 – $90,000/year

Schedule: 37.5 hours/week

Join a highly respected law firm celebrating its 50th anniversary , known for its collaborative and supportive culture . This is an excellent opportunity to be part of a team that values precision, professionalism, and teamwork in a thriving legal environment.

Our client is seeking a Word Processor to provide high-level document production and formatting support to attorneys and legal staff. Based onsite in Newport Beach , this position is key to ensuring consistently polished and accurate legal documentation across the firm.

Key Responsibilities:

• Prepare, revise, and finalize a variety of legal documents including contracts, pleadings, briefs, Preliminary Official Statements, agreements, and presentations
• Generate and update Table of Contents and Table of Authorities
• Convert Excel-based tables into Word for use in official statements
• Use Adobe Acrobat Pro to create fillable forms and convert PDF documents to Microsoft Word
• Troubleshoot document formatting and layout issues
• Apply advanced tools such as redlining and track changes to edit documents with clarity and precision
• Maintain organized digital files within the firm’s document management system
• Provide document support to remote users as needed
• Communicate effectively with attorneys and staff at all levels
• Accurately log and track assignments in accordance with firm processes
• Collaborate with fellow Word Processing team members to manage daily workflow
• Proofread documents for grammar, formatting, and consistency
• Perform additional document-related support duties as assigned

Required Skills & Experience:

• Prior experience in a word processing, legal assistant, or document production role (law firm experience preferred)
• High school diploma or GED required; additional administrative or legal coursework a plus
• Advanced knowledge of Microsoft Word Styles and Macros is required – testing will be administered
• Proficiency in Microsoft Office Suite (especially Word, PowerPoint, and Excel) and Adobe Acrobat Pro
• Familiarity with legal software such as Innova, Litera Compare, Litera Create, DocXtools, Best Authority, and NetDocs preferred
• Typing speed of at least 75 WPM with high accuracy
• Strong proofreading, grammar, and formatting skills
• Excellent organizational and communication skills
• Ability to maintain discretion with confidential information
• Comfortable working under deadlines and adjusting to shifting priorities
• Must be available to work onsite in Newport Beach, Monday through Friday
• Occasional overtime may be required

Benefits Include:

• 401(k)
• Health, dental, and vision insurance
• Paid time off
• A welcoming, team-oriented firm culture with opportunities for growth

This is a fantastic opportunity for a skilled word processor looking to contribute to a top-tier legal team in a supportive, well-established firm.

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