Job Description

We are a real estate property management company specializing in affordable housing properties. We are a growing NY based Property Management firm looking for a Property Manager to manage and maintain two affordable housing properties in the Brooklyn with a total of 420 units.

Summary/Objective:

The Property Manager will interact with tenants and handle a variety of responsibilities including collections, lease administration and complaints. You will also ensure proper and timely maintenance of the property itself via visual inspections and coordination with the maintenance staff.

Essential function/Responsibilities: duties include but are not limited to the following:

• Manages resident community needs in accordance with Fair Housing guidelines

Overseeing and managing all day-to-day operations throughout the property including office and maintenance team

• Works in conjunction with maintenance staff on the administration of work order requests, including entering work orders into Yardi, dispatching to staff, monitoring completion, and following up to ensure resident satisfaction
• Ensuring on-time collection and completion of all annual resident certifications
• Monitors all violations (HPD, DOB, FDNY) utilizing the Jack Jaffa portal and works with the maintenance team and senior management to resolve, preparing necessary paperwork and/or completing e-certification to clear violations. Tracks status of all open violations.
• Processing new move-in packages
• Responsible for ensuring the office, community spaces and vacant ready apartments are “market ready.” Must have an awareness of the “curb appeal” of the property.
• Thorough knowledge of lease terms, specifications and all community policies.
• Must strictly observe Company policy on delinquent rents and other non-compliant lease violations. Processes evictions in accordance with Federal, State, and local laws.
• Processes all site write-offs in timely manner accordance with Company policy.
• Overseeing the resident move-in and move-out process. Responsible for all unit inspections including unit move-ins, and move-outs. Prepares move-out reports including assessment of damages and fees for the Accountant to utilize in performing deposit accounting.
• Responsible for proper preservation of all resident and property files.
• Accountable for collection of rents and all monies on site including scanning of checks via Yardi and bank deposits
• Reviews Aged Receivables report regularly and follows up with residents on outstanding balances; coordination with outside legal counsel as needed with approval from senior management
• Reports any unusual circumstances, property loss or liability related incidents and work-related injuries involving the residents, property or personnel to senior management immediately.
• Conducts physical inspections of the entire property and directly supervises the service, grounds and maintenance personnel through the property Superintendent.
• Together with the Maintenance Director, responsible for generating the preventive maintenance schedule for the maintenance staff.
• Assists the Superintendent and maintenance team with conducting annual unit inspections to ensure compliance with all agency regulatory standards;
• Reviews all invoices for the site and approves or rejects in accordance with proper GL coding, annual budget, and confirmation of work completion
• Assists senior management staff with preparation of monthly financial variance reports

Requirements:

• Minimum 5 years’ experience in the field of property management field, including experience with various Affordable Housing programs (Section 8, LIHTC, 236 Mitchell-Lama)
• Knowledgeable in and compliant with all local, state and federal regulations governing the property including landlord/tenant regulations.
• Previous supervisory experience (office and maintenance staff)
• Understanding of annual certification process and procedures
• Proficiency with Microsoft Office Suite, particularly Word, Excel and Outlook
• Yardi software experience a plus
• Experience working with unions is a plus
• Bilingual English and Spanish - read, write, speak – preferred
• Strong organizational, verbal and written communication skills are a must
• Must be able to work both independently and with a team
• Must be able to multitask and thrive in a fast-paced, constantly changing environment
• High School diploma OR GED; Some college, preferred

Benefits:

• Medical, dental and vision coverage for the employee full medical premium paid by DPS.
• 401k with employer matching (Approximately 3%)
• Typical holidays
• 2 weeks vacation annually (prorated for first year)
• 5 sick days
• 5 personal days
• Travel reimbursement depending on position
• Bonus potential

Pay: $80,000.00 - $90,000.00 per year

Schedule:Monday to Friday

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