Job Description

POSITION: Senior Legal Assistant

REPORTS TO: EVP & General Counsel

Are you looking for an exciting and fulfilling career with one of the Best Employers in Ohio? If you’d like to join a team of dedicated associates in a collaborative work environment where there’s always something exciting happening – think ice cream trucks, summer cookouts, onsite yoga, holiday parties, paid time off to go to Kings Island and so much more – you found the right place with CASTO.

CASTO has been recognized as a best place to work ten times, a healthy employer eight times, and even named a healthiest employer in America. We have an exceptional team, outstanding benefits including paid volunteer time and a robust incentive-based wellness program, an innovative environment, and a supportive company culture, so you can understand why the average tenure of our associates is more than 10 years!

BASIC FUNCTION:

To support the CASTO legal department (5 attorneys, 2 paralegals) by assisting with everyday administrative and operational activities. The CASTO legal department is responsible for most of the company’s transactional legal matters, including commercial and multifamily real estate acquisition, development, management, leasing, and disposition.

MAJOR DUTIES AND RESPONSIBILITIES:

• Manage commercial lease execution and distribution process; track and communicate with internal business units, tenants, and brokers regarding document execution status
• Type, revise, redline, and distribute legal documents
• Maintain and coordinate legal group calendars; coordinate appointments and meetings; track PTO
• Answer phones, take messages, relay information on a timely basis
• Maintain acquisition and disposition transaction tracking spreadsheets
• Prepare transaction files and folders for legal team members; index same
• Obtain internal approvals and signatures
• Prepare legal group reports: billed time, transaction volume, outside counsel cost tracking
• Identify, describe, and send legal agreements and other files to Document Imaging; occasionally prepare and distribute transaction closing binders
• Review and submit department expense, credit card, and other invoices for approval and payment
• Review and edit billed time entries; batch same for Accounting
• Perform other administrative duties as required

SKILLS:

• 5 or more years of experience, preferably in a real estate or transactional legal environment
• Excellent word processing skills (MS Word), proficient with Adobe Acrobat and Office 365 software including: Excel, Outlook, Teams, SharePoint, OneDrive
• Attention to detail, strong organizational skills, independent and self-motivated
• Professional demeanor, positive attitude, trustworthy, ethical, loyal and able to maintain confidentiality
• Collaborative and collegial, adept at working and building professional relationships with a wide range of internal and external associates and contacts
• Confident, excellent communicator, ability to serve as a “gatekeeper” within the organization
• Ability to work under pressure, multitask, and balance competing demands and priorities

WE OFFER:

• Competitive salary
• Medical, Dental, Vision
• Life & Disability
• 401(k) & 401(k) Match
• Paid Medical & Parental Leave
• Generous paid time off
• Annual Reviews
• Positive Work Environment

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