Job Description

Are you an exceptionally organized, proactive professional who thrives in fast-paced, high-impact environments? A dynamic, mid-sized association based in Washington, DC, is seeking a temporary Executive Assistant to support its leadership team. In this pivotal role, you’ll manage complex schedules, drive critical initiatives, and serve as the administrative backbone of the organization. If you excel at anticipating needs, coordinating high-level meetings, and managing every detail with precision, we want to meet you.

Key Responsibilities:

• Oversee complex calendars, coordinating meetings and daily schedules with precision and foresight.
• Plan and execute events—from private briefings to large-scale meetings—with exceptional attention to detail.
• Prepare polished briefing materials, conduct relevant research, and ensure leadership is always ready to perform at their best.
• Draft, edit, and manage documents with a keen eye for detail and professionalism; transcribe notes and update internal systems.
• Coordinate executive travel, handling logistics, itineraries, and accommodations from start to finish.
• Track deadlines, manage follow-ups, and oversee project timelines and budgets; compile reports and summaries as needed.
• Maintain up-to-date records and contact lists in internal databases, ensuring seamless information management.

Why You’ll Love Working Here:

• Offers the opportunity for hybrid work at times.
• Gain behind-the-scenes insight into a fast-paced association.
• This is a temporary role with a three-month commitment—a great opportunity to make an immediate impact.

What We’re Looking For:

• Proven experience. You bring 5+ years of high-level Executive Assistant experience, ideally in a policy-driven or Capitol Hill environment.
• Detail-obsessed and proactive. You take initiative, manage competing priorities with ease, and make sure nothing slips through the cracks.
• Polished communicator. You engage confidently and diplomatically with executives, board members, and external stakeholders.
• Discreet and dependable. You handle sensitive information with the utmost integrity and confidentiality.
• Collaborative spirit. You’re a team player who’s always ready to go the extra mile.

Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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