Job Description

Ready to build your career at one of the nation’s leading real estate development companies? InSite Real Estate is seeking a skilled, Construction Procurement Coordinator, to join our Project Production Team. InSite is a quality-driven, growth-centered real estate development company committed to helping our employees excel through challenging but rewarding projects, competitive benefits, and charting their own career paths.

Who We Are

InSite Real Estate is a nationally recognized commercial real estate development company based in Oak Brook, Illinois. Since our founding in 1988, InSite Real Estate has completed over 650 industrial, office, and retail projects in over 45 states across the nation. Throughout our decades of experience developing, owning, and operating tenant-driven investment property, we have worked on projects ranging from 2,000 SF to 2.6 million SF in size, and $1 million to $250 million in value.

Our commitment to quality, integrity, and the growth of each of our employees makes InSite Real Estate an ideal place to accelerate your career. At InSite, we believe that individual growth and satisfaction lead to company growth, and we are committed to our employees’ success and professional development. InSite’s fast-paced, collaborative, and fun company culture makes it a great place to work, and as one of the nation’s leading real estate development companies, InSite is a financially strong, stable, and reliable employer.

Primary Responsibilities:

• Establish Contractor List of qualified Contractors to assist with budgeting projects for Estimator’s review.
• Manage distribution of Requests for Budgets (RFBs) to Contractors.
• Track receipt and enter Contractor budgets in Budget Comparison worksheet.
• Establish Bidders List of qualified Contractors to bid projects for Estimator’s review.
• Manage distribution of Requests for Proposals (RFPs) to Contractors.
• Track receipt and enter Contractor bids in the Bid Comparison worksheet.
• Manage RFI Log, including receiving questions from Contractors, obtaining responses from correct authority (in-house, A/E, or Consultant), and re-distributing the log to the Contractors.
• Issue Scope Review spreadsheet to Contractors.
• Track receipt of Scope Reviews from Contractors and enter in scope review comparison.
• Issue addendum documents as necessary.
• Maintain the General Contractor Qualification Form.
• Manage distribution and return of qualification forms.
• Manage budgeting and procurement of site signage, suppliers, and material tester, i.e. Vendors, on assigned projects.
• Obtain estimates and/or quotes from Vendors.
• Negotiate scope, schedule, and purchase price with Vendors.
• Draft and issue Contracts and necessary exhibits to Vendors.
• Solicit and maintain Certificates of Insurance (COIs) from contractors/vendors and ensure compliance with contracts.

Qualifications:

• Understanding of engineering, architectural, and other construction drawings is required.
• Excellent oral and written communication skills.
• Ability to manage several major activities at once, while analyzing and resolving specific issues.
• Must be decisive and work well under pressure, particularly when faced with unexpected events or delays.
• Ability to work in a highly dynamic atmosphere.
• Ability to establish a good working relationship with many different people, including clients, designers, consultants, and contractors.
• Intermediate to advanced proficiency with MS Office, specifically, Word and Excel.
• Timely with a strong understanding of adherence to commitments.
• Willingness to follow established processes and procedures.
• Self-starter with exceptional follow-thru skills.

Benefits:

At InSite Real Estate, we offer a variety of competitive benefits, including, but not limited to:

• Generous paid vacation and sick time.
• Medical, dental, vision, life, and disability insurance (short and long term).
• 401(k) plan with 5% match and immediate vesting.
• Voluntary benefit offerings: critical illness, accident insurance, hospital stay and pet insurance.
• Flexible spending accounts including dependent care.
• Opportunities to increase earnings through our annual incentive bonus.
• Fitness center on-site & discount membership to Lifetime Oakbrook.
• Company-paid cell phone.
• Personal financial planning services.
• Weekly ice cream during the summer.
• Fun company activities.
• Exciting and collaborative culture.
• Limitless opportunities for professional growth.

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