Job Description

We’re working with a Chicago-based nonprofit on an exciting Temp-to-Hire Executive Assistant opportunity! This is the chance to join an organization dedicated to academic success and philanthropy as you support their Chief Executive Officer. The primary responsibilities of this role will include managing a dynamic schedule, coordinating travel, and handling communications. You’ll also be performing a wide range of complex and confidential administrative and clerical support duties including handling information requests, preparing correspondence, receiving visitors, and arranging conference calls and scheduling meetings for executives.

The ideal candidate is a gatekeeper who models friendliness and professionalism. Since this role serves as the right hand of the CEO, the right candidate must be able to lead with kindness while managing the CEO’s shifting schedule and priorities. At least five years’ experience supporting an executive is required for this position. Candidates must also be strong communicators who are adaptable, detail-oriented, and understand the importance of discretion and confidentiality. Pro-active problem solvers who can anticipate needs and independently problem-solve are encouraged to apply for this position today!

Please note that this is a hybrid position that requires at least three days per week in-office in downtown Chicago.

This role will begin in a temporary capacity with the intention of transitioning to permanent within several months. The hourly rate during the TTH period will be $30-35/hr, with an expected salary of $75K-$85K upon permanent conversion.

Responsibilities:

• Assist the CEO with daily administrative duties and completes a broad variety of administrative tasks that include calendar management, expense reporting, drafting correspondence, and travel arrangement
• Communicate directly and on behalf of the CEO with Board members, donors, foundation staff, and others on matters related to programmatic initiatives as directed
• Prepare and coordinate oral and written communication
• Provide assistance, as needed, to front desk operations that includes but is not limited to answering phones, accepting packages, lunchtime relief, and signing in guests
• Research and compile information that is requested by the CEO
• Manage telephone communications for assigned executive and other team members as needed, in a professional manner
• Acts as point of contact between executive and guests/clients
• Manages the administrative execution of team meeting and events
• Perform other duties as assigned

Requirements:

• 5+ years’ Executive Support experience
• High proficiency in office technology, especially the MS Office Suite
• Strong organizational skills with the ability to prioritize multiple tasks while maintaining an excellent attention to detail
• The ability to work independently in a fast-paced environment
• Pro-active work ethic that anticipates needs and presents solutions rather than problems
• Passion for philanthropic work
• Previous experience in a start-up or nonprofit organization is preferred, though not required
• Experience with Board Management a plus

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