Job Description

The Process Assistant is responsible for providing administrative and operational support across various departments, including HR, sales, office administration, and event coordination. This role ensures the efficient execution of routine processes and tasks while assisting with bilingual translation needs. The Process Assistant will play a key role in supporting company events, document management, and office organization.

Administrative Support:

• Scan and upload assembly reports, invoices, and relevant documents to the file server.
• Manage and update monthly calendars.
• Check feedback boxes regularly and report findings.
• Assist with office organization, including seasonal decorations and event setup/breakdown.

Event Coordination:

• Assist with coordination of company events & luncheons while maintaining the budget.
• Manage company announcements, ensuring timely updates and distribution.
• Maintain calendar invites for office events and activities.

HR & Sales Support:

• Work closely with HR & Sales to assist with administrative tasks as needed.
• Translate documents for HR and other departments as required.

Operational Assistance:

• Handle WIP/Production picture uploads to the file server.
• Prepare and manage Data packs.
• Support the creation and distribution of various internal communications.

Assist with process flow charts and writing procedures for training

Qualifications & Requirements:

• Bilingual (Spanish & English) is required.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, etc.).
• Ability to handle multiple tasks with attention to detail.
• Strong communication and interpersonal skills.
• Experience in an administrative or process-driven role is preferred.
• Ability to create and update process flow charts and training procedures.
• Strong problem-solving skills with an analytical mindset.
• Experience with document management and version control.
• Basic knowledge of office financial processes (e.g., budgeting, expense tracking).
• Ability to work independently and collaborate with multiple departments.

Experience using office equipment such as scanners, copiers, and multi-line phone systems.

Work Environment:

• Office setting with occasional requirements to assist on shop floor or event setups.

Regular interaction with multiple departments and team members.

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