Job Description

Powerwell is a leading recruitment firm helping our clients discover top talent. We are currently in the process of recruiting a Controller.

Controller Functions:

Responsible for managing the Firm’s finances, including budgeting, financial reporting, accounting operations, internal controls, and ensuring compliance with financial regulations by overseeing all aspects of the Firm’s billing, accounts receivable, payable, and payroll while providing key financial insights to the Firm’s leadership to make informed business decisions. In addition, this position is responsible for Human Resources and 401(K) Plan management.

ACCOUNTING/FINANCE

Banking responsibilities:

• LOC
• Bank reconciliations
• Signing authorities
• Management of various accounts – IOLTA, Operating, FSA, Petty Cash
• Credit Card processing for both A/P and A/R
• ACH / EFT Transaction

Taxes:

• Corporate – Federal & State
• MTO (SALT) Tax
• Sales & Use Tax
• Unemployment
• Other – 1099s
• Audits
• Insurance Policies - negotiate and manage various policies for the Firm
• All Health Insurance and Group Insurance policies, including FSA & HSA plans
• Professional Liability Insurance
• Business Insurance
• Workers’ Compensation
• Cyber Risk Insurance
• Employment Practices Liability
• ERISA Bond
• Life Insurance policies

Accounts Payable:

• Timely set-up, entry, and payment of all bills
• Client-related vendors
• Firm-related vendors
• Expense reimbursement to staff and Members

Accounts Receivable:

• Collections
• Write-offs

Billing:

• Client/Matter Opening/Closing
• Timekeeper Maintenance
• Monthly Invoice Processing functions

Financial Reporting:

• Billing – monthly to Members/EC
• General Ledger
• A/R & A/P
• Client Reporting – i.e. 3M Mo. Budget reports
• Profit/Loss – monthly & yearly
• Member profit calculations
• Member profit distributions
• Employee Census
• Client Rates Analysis – ongoing with recommendations on adjustments

Payroll:

• Twice monthly payroll for staff and Members
• Payroll taxes
• Assure company is compliant with all applicable laws

HUMAN RESOURCES

• Management of all non-attorney staff
• HR Policy implementation (handbooks, policy and procedure frameworks)
• Workforce and succession planning
• Manage Recruitment of all new staff – Support Staff, Accounting, Attorneys
• Onboarding and offboarding procedures in accordance with legislative frameworks and regulations
• Performance Management - all staff
• Salary Adjustments - recommendations and implementation
• Employee problems - work with firm HR attorney to assure actions are appropriate and in compliance with the law
• Promotions - recommendations and implementation
• Implement and review compensation plans and benefit programs
• Maintain Employee Census information

401(K) PROFIT SHARING PLAN

• Plan Development & Administration in accordance with applicable rules and laws and coordination and management of:
• Financial Advisor (currently Pappas Financial)
• Record Keeper (currently John Hancock)
• Third-Party Administrator (currently Great Lakes Pension Associates)
• Plan Trustee management
• Plan Amendments / Changes as needed
• Fiduciary responsibilities for the plan
• Notices to participants as required by law
• Timely Deferral Deposits
• Manage and process requests for withdrawals, loans, etc.
• Recommendation and Management of yearly profit-sharing contributions
• Manage yearly Plan testing and tax returns (Form 5500), with corrections for failed testing when needed

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