Job Description

Are you a sharp, organized Legal Secretary who thrives in a fast-paced legal setting? We'd love to have you on our team.

FT

Hybrid in NYC 4 days on site, 1 remote

Experience with Litigation, E-filing, creating table of authorities, typing, Microsoft Office

Seeking an experienced Legal Secretary to join a dynamic and fast-paced litigation team. This is an excellent opportunity for a detail-oriented and proactive professional who thrives in a collaborative legal environment.

Key Responsibilities

• Prepare, proofread, format, and redact legal documents and exhibits for filing
• Handle state and federal court filings, including electronic filing (e-filing)
• Stay current on court rules and filing procedures across New York and New Jersey
• Open new legal matters and manage document workflows and filing systems
• Retrieve legal research materials and court decisions (e.g., via Westlaw)
• Prepare correspondence, including cover letters for attorney billing
• Enter billing information into internal billing software systems
• Coordinate schedules for depositions, conferences, and maintain attorney calendars
• Process invoices and check requests for third-party vendors; follow up with accounting

Qualifications

• Minimum 3 years of litigation legal secretary experience
• Strong knowledge of litigation procedures, court rules, and e-filing processes
• Experience preparing Tables of Authorities
• Familiarity with both New York and New Jersey State and Federal courts
• Proven ability to work collaboratively with other secretaries and legal professionals
• Highly organized with the ability to manage multiple priorities in a fast-paced setting
• Excellent typing skills and proficiency in Microsoft Office (Word, Outlook, Excel)
• Strong communication skills, both written and verbal
• Current Notary Public license is a plus

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